Job Description

This individual will serve as the first point of contact for clients, visitors, and employees, creating a welcoming and professional environment while supporting the day-to-day administrative operations of the office. The ideal candidate will possess exceptional communication skills, strong organizational abilities, and proficiency in Microsoft Office applications.

Responsibilities

• Greet and assist clients, visitors, and employees in a professional and courteous manner.
• Manage front desk operations and maintain an organized reception area.
• Answer, screen, and direct incoming phone calls.
• Coordinate visitor registration and building access procedures.
• Schedule and coordinate conference room reservations and meeting logistics.
• Receive, sort, and distribute incoming mail, packages, and deliveries.
• Assist with administrative and clerical tasks, including filing, data entry, and document preparation.
• Maintain office supplies and coordinate replenishment as needed.
• Utilize Microsoft Outlook to manage calendars, communications, and meeting requests.
• Utilize Microsoft Word to create, edit, and format business correspondence and documentation.
• Provide exceptional customer service while maintaining confidentiality and professionalism at all times.
• Support office management and administrative teams with special projects and other duties as assigned.

Qualifications

• 5+ years of receptionist, administrative assistant, front desk, or customer service experience preferred.
• Proficiency in Microsoft Outlook and Microsoft Word required.
• Excellent verbal and written communication skills.
• Strong interpersonal and customer service abilities.
• Exceptional organizational skills and attention to detail.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• Professional demeanor and appearance.
• Ability to work independently and collaboratively within a team environment.

Salary range: $60,000 - $70,000

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