The Vacancy

Join Fieldfisher as a Onboarding Assistant!

We are looking for an enthusiastic, organised and detail-oriented Onboarding Officer to join our team.

This is an excellent entry-level opportunity for someone looking to start or develop a career within HR, recruitment or administration. We are not necessarily looking for previous HR experience. Instead, we are seeking someone with strong administrative skills, a proactive approach, excellent attention to detail and a willingness to learn.

The role is heavily focused on administration, coordination and process management, supporting the smooth onboarding and lifecycle management of Partners across the firm. Full training will be provided, making this an ideal opportunity for someone looking to gain experience within a professional services environment.

You will work closely with the Senior Lateral Recruitment Manager and the Partner Onboarding and Operations Manager, supporting a wide range of recruitment, onboarding and HR administrative activities.

The Role

The Onboarding Assistant plays a key administrative role in ensuring the smooth running of onboarding and partner administration processes.

The position involves managing documentation, coordinating meetings, maintaining accurate records, arranging checks and supporting a variety of onboarding activities. This role would suit somebody who enjoys organisation, administration and working with people while ensuring processes are completed accurately and on time.

Key Responsibilities

• Schedule meetings, interviews and onboarding sessions using Outlook.

• Support the onboarding process for new Partners joining the firm.

• Coordinate pre-employment checks, including references, DBS checks and medical screening where required.

• Prepare, maintain and update HR records and onboarding documentation.

• Ensure employee records and databases are updated accurately and promptly.

• Update content on the firm's intranet as required.

• Provide administrative support throughout recruitment and onboarding processes.

• Assist with preparing documentation and reports for senior stakeholders and board meetings.

• Support Partner promotion and remuneration administration.

• Coordinate onboarding activities and ensure all required actions are completed within agreed timescales.

• Assist with Partner offboarding and leaving processes.

• Manage confidential information with discretion and professionalism.

• Monitor shared inboxes and respond to queries where appropriate.

• Support the team with ongoing projects, process improvements and administrative initiatives.

• Undertake general administrative duties to support the wider HR function.

Who Are We Looking For?

This role would suit someone who is looking to build a career within HR, recruitment or administration.

You may already have some administration experience, or you may be at the beginning of your career and looking for an opportunity

Most importantly, we are looking for someone who is highly organised, eager to learn and enjoys supporting others.

Essential Skills

• Excellent organisational and administrative skills.

• Exceptional attention to detail.

• Strong communication and interpersonal skills.

• A professional and approachable manner.

• Ability to manage multiple tasks and prioritise workloads effectively.

• Strong written and verbal communication skills.

• Ability to work independently and as part of a team.

• Good IT skills, including Microsoft Outlook, Word and Excel.

• Ability to handle confidential information appropriately.

• Strong time management and organisational skills.

• Positive attitude and willingness to learn.

Desirable Skills

• Experience organising meetings, diaries or schedules.

• Experience working in an office, customer service, hospitality, retail or professional services environment.

• Experience using HR systems or databases.

• An interest in HR, recruitment or people-focused roles.

Please note that previous HR experience is not essential as full training will be provided.

Who are we looking for?

We don't have a type. We believe our differences are our strength; varied cultures, approaches and experience can only benefit us.

What do we offer?

• You can be yourself: It takes everyone to make us who we are. We're a culture of diverse perspectives, with each of us making unique contributions that make us better together.
• In the office or WFH?: We think the best balance is more time in the office than at home, so we operate a 60:40 rule.
• Beyond salary: We offer plenty of benefits; private medical insurance, health cash plan, dental insurance, life assurance, critical illness insurance, matched pension contributions up to 7%, holiday trading, plus many more. Visit: Reward & Benefits ¦ Fieldfisher.
• Modern Office Space: Located at Adelaide Exchange, Belfast City Centre, with excellent commuter links and parking nearby.
• Nurturing your talent: Take a 'build a career' approach to your training. You'll be on a pathway but free to wander if you see something you'd like to study more closely.
• Funnel your interests: You have a life outside work, and we can help it to flourish. Join clubs, affinity networks, inclusive events, and pro bono/charity initiatives.

Inclusion is not exclusive:

If all our differences are highlighted, no one stands out for being different. At Fieldfisher, all our rich diversity is celebrated.

We will provide the equipment to allow you to shine, at interview and beyond. Just let us know what you need.

For accessibility information on our Belfast office, visit: Accessing Fieldfisher Belfast Hub ¦ Fieldfisher

What to do next:

• Click 'Apply Now', complete an online application and upload a CV.
• Successful applications will be invited to a 20-30-minute introductory call with a recruiter.
• Every role recruits differently. But we'll always let you know what to expect from the process, so you get no surprises.
• For hybrid opportunities, you'll be invited to visit our offices for a face-to-face meeting.
• We try to make sure the process takes around 2-3 weeks only, but we can't always promise that. We will work around everyone's availability. You can contact us at Eden.Robinson@fieldfisher.com.

We recruit on a rolling basis. Your application may be reviewed before the application deadline. We accept applications until we have filled the role.

The Firm

We are not a UK firm with offices in Europe. We are a European law firm at our core. While our HQ is London, we are spreading across Europe at pace. In addition to UK, China and Silicon Valley we have offices in Austria, Belgium, France, Germany, Ireland, Italy, Luxembourg, the Netherlands, Poland, and Spain.

With 1,800 people across 28 offices across 14 countries you might expect an impersonal office culture, but you will find a homely, family feel even in the largest offices.

Quality on both sides
Across all our offices and jurisdictions are market-leading practices in corporate/M&A, finance, real estate, energy and natural resources, technology and life sciences.

We count as clients large corporations including major technology firms, pharmaceutical and life sciences companies, energy suppliers, infrastructure companies, global banks and financial institutions.

We aim to ensure equality of opportunity and are actively working towards improving the diversity of our staff. Applications will be considered on merit and the applicant's suitability to meet the requirements of the role.

Benefits

Generous annual leave

Health insurance

Pension contributions

Life assurance

Season ticket loans

Bike to work loans

Testimonial

Charlotte Round - Finance Partner, Manchester

"It is great being in a firm which "gets" cross-office working - to feel properly part of a national team and to work with colleagues in other specialisms who are unconstrained by geography."

Richard Dwight - DMS Team Leader at Fieldfisher

"I consider Fieldfisher to be a progressive firm with an understanding of social values. I'm pleased that staff is able to have input in the firm's direction and purpose as well as help to shape wider society. I'm encouraged to perform by being able to develop in a natural way, whilst being supported at every step.

Fieldfisher has managed to nurture a really positive and friendly culture. If they have drive and ambition, I would encourage anybody looking for a role here to grab the opportunity."

Rebecca Reardon - Executive Assistant

"Since joining Fieldfisher in 2016, I have progressed from an entry-level secretarial role to an experienced executive assistant. This was made possible by a supportive and inclusive working environment that allows staff to progress at a pace that is best suited to them which in turn makes for well-rounded, home-grown talent.

The firm strikes a great balance between providing the foundations for success and autonomy of your own growth and development. An insight I would give to potential applicants is that Fieldfisher offers the opportunity for a career and a sense of belonging to a community and not just a job."