HR/Office Manager - Hedge Fund HR/Office Manager - Hedge Fund …

in Hong Kong
Permanent, Full time
Last application, 17 Jan 21
in Hong Kong
Permanent, Full time
Last application, 17 Jan 21
Posted by:
Dennis McCaffery • Recruiter
Posted by:
Dennis McCaffery
This client member specializes in Global TMT long-short investments with a Greater China focus. This role will lead the HR processes and office administration functions. **This Role Is Powered By JobsLab's ATS. Candidates Must Apply On the JobsLab Portal**


HR Function

  • Manage employee payroll, expense claims, MPF, medical scheme and employee insurance.
  • Develop and maintain HR and office admin policies and procedural manuals.
  • Drive HR initiatives within the firm, and plan and organize company activities.
  • Assist in the talent acquisition process for interns, part/full-time employees (e.g. arranging job posting with job portals/headhunters, CV screening, coordination of interviews, employment contracts and onboarding).

Accounting/Finance/Audit Function

  • Coordinate with the firm’s corporate accountant in the preparation of the firm’s monthly management accounts.
  • Coordinate with the firm’s compliance consultant in the monitoring of the firm’s FRR status and ensure compliance with SFC FRR policies/rules.
  • Coordinate with firm’s auditor in the preparation of the firm’s annual audit.

Office Admin Function

  • Procurement of office supplies, inventory control, manage supplier agreements etc.
  • Handle courier services, mailings, fax etc.
  • Process office invoices and expenses.
  • Monitoring and maintenance of the firm’s business licenses, fees and registrations as well as insurance coverage.
  • Liaise with building management/landlord for any on-premise issues.


  • Personal Assistant to the Partners (e.g. meeting schedule, coordinate travel arrangements).
  • Perform any ad-hoc duties or projects.


  • Bachelor’s degree in Business Administration, Human Resources Management or a related discipline is preferred.
  • Minimum 10 years of relevant HR and office administration experience.
  • Being well-versed in local employment ordinances is preferred.
  • Excellent written and verbal communication skills; Mandarin language skills are essential for this role.
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